Checklist for New Facility Security Clerances
The very first step to clearing a company is
sponsorship for a facility clearance by either a United States Government
Contracting Activity (GCA) or another cleared company. A sample sponsorship
letter can be found on the DSS website.
DSS Starts the Process:
Once the sponsorship letter has been
received and accepted, DSS will send the sponsored organization a package that
contains detailed information to beginning the facility clearance process. DSS
will assign an Industrial Security Representative to make contact with and begin
processing the organization for a facility clearance.
Commercial and Government Entity Code (CAGE Code):
visit the website for central contractor registration (CCR),
with the CCR. When registration is complete, a CAGE Code will be issued. If
the organization has already registered with the CCR and has a CAGE Code, use
this website to obtain the issued CAGE Code. Obtaining a CAGE Code is a
prerequisite to being granted a Facility Clearance. It is the number that DSS
uses to track basic facility information.
Prepare for the DSS Visit:
Download the National Industrial
Security Program Operating Manual (NISPOM); DoD 5220.22-M. Become familiar with
Prepare Organizational Documentation/Information:
have the following documents/information available for the Industrial Security
Representative from DSS.
1. Articles of Incorporation, Stock Records, Minutes of Board Meetings and
2. Federal Tax ID Number.
3. Any 10K Reports filed with the Securities Exchange Commission.
4. Key Management Personnel List. The senior management official, Facility
Security Officer (FSO), all executive committee members, and all board members
including the Chairman should be listed. NISPOM paragraph 2-104 provides some
guidance and additional guidance will be provided by DSS.
5. Brief summary of the company's primary business or services provided.
6. E-mail, fax, and complete address information for the last ten years —
include the last four number extension to your zip code.
7. Proof of US citizenship for the Facility Security Officer (FSO) (see NISPOM
Personnel Security Clearance:
In order for the company to be
cleared for a FCL, specified Key Management Personnel (KMP) must be cleared.
Other KMP may be excluded, unless they will require access to classified
information. DSS will help identify those that must be cleared and those that
may be excluded.
Fingerprint Cards (FD 258):
These forms will be in the initial
package mailed by DSS and should be returned to OPM (see below). Only use the
forms that are provided --other types of fingerprint cards, such as local law
enforcement forms, will be rejected.
E-QIP Rapid Response Team
Post Office Box 618
Boyers, PA 16018
E-QIP Rapid Response Team
1137 Branchton Road
Boyers, PA 16020
The Appearance of non-government information does not constitute endorsement by the U.S. Army